business continuity plan

Create a Business Continuity Plan

In recent times, it’s become essential to prepare for the unexpected. The rise of diseases and impending weather strife can impact your business at any moment. Now, more than ever, having a business continuity plan (BCP) is crucial for the wellbeing of your business. Preparing for the worst can help businesses get through hard times and come out on the other side. If you don’t already have your BCP established, now’s the time to set one up. Here are some tips on creating your business continuity plan.

Assemble The Team

One of the most important things you can do is establish your response team. Who will play a role? What will they do? Having a sound support system in urgent times is critical for continued success, even in tough times. You may need to get buy-in and approval from leadership and senior members of the company. Make sure that everyone is on the same page.

Call us at 413.475.283
Complete our online quote form today

Assess Potential Risk

Go through and assess potential risks to your business. These could be natural disasters, such as hurricanes, earthquakes, fires, hail, and flooding. Risks could also come from more rare or severe situations. For instance, what if there is an active shooter in the area? Though these situations are less likely to occur, you need to prepare for the worst. 

Identify Impact Areas

What areas of your business will be impacted? Once you’ve gone through and made a list of the risks to your business you can analyze how they will affect your business. Assessing these will help you mitigate the risks. What is the level of risk involved? How much damage would it cause? Who would it impact? How would you recover if it did occur? You can prioritize your risks based upon likeliness to happen and by the severity of business impacts. You can always call up your insurance agents to help you assess the risks and impacts.

Call us at 413.475.283
Complete our online quote form today

Establish Your Critical Business Functions

What parts of your business are essential to keep your company afloat. If a disaster rolls through, identify which areas are necessary, and what areas you may be able to survive without for some time. How will you protect these critical business functions? 

Create and Test Your Plan

Once you have identified risks, potential impacts, and the critical business functions, you can start building your plan. First, establish your overall strategy and goals. What are you trying to achieve with this plan? 

Then map out what your emergency response looks like. This can include the chain of command, what to do, and safety protocol. 

Then, work through the communication plan. How will you contact your employees to ensure they are safe? You should also work out how to communicate incidents to your customers, as well as the greater public. 

Another important part of your plans should include how to reduce risks. Mitigating these risks is important for success. Putting guidelines, safety procedures, and such in place is essential. Talk to your insurance agent for additional ways to help protect your business.

Finally, plan our ways to help business recovery after you experience a peril. How will you bring your business back to normal?  

It’s important that once you’ve built your plan to test it. Run some drills and see how it works. Go back and adjust your plan if needed.

Review 

Your business continuity plan is a living document. Regularly revisit it as your business continues to grow and develop. The landscape is constantly evolving, and so is your business. Periodically go back and review your plan. Update it as needed. It’s also a good idea to get another pair of eyes to help evaluate. Keep in mind that every business is different, and your BCP will need to be tailored for it. You can also ask an Enchanter agent about insurance advice. We are here to help you protect your business.

Chat with an Encharter agent today: 413.475.7283!
Complete our online quote form

Read More